Event Services

Our Event Support Services


Welcome to Event Support Services, a division of Facilities Management! We look forward to working with you to outfit your event with rental equipment, tables, chairs and more. To get you started, you may wish to avail yourself of the links below:

Contact Event Support for assistance in estimating the labor costs for your particular event.

Student Groups - please work with Student Activities. You may want to review the Student Event Planning Guide before proceeding. You can download our Event Equipment Form to help you estimate your equipment costs (rates as of October 1, 2017). This form includes the most requested equipment, as well as a tab with pricing for additional rental items.

Staff- place an online Event Request directly with Facilities Management. (Click Event Request at the left. A Brown user id is required for sign in.) Download our updated list of Rental Equipment Pricing (rates as of October 1, 2017). Take advantage of our Step by Step Planning Guide.


DELIVERY FEES (Effective October 1, 2017)
A $50 delivery fee will be assessed, per delivery, on all equipment orders (such as tables, chairs, risers, coatracks, AV, sound systems, etc.) from our preferred outside vendors. There may be exceptions. Please email eventsupport@brown.edu or call x3-7820 for more information.
$50/delivery Sunday-Saturday (5:00AM to11:00PM)
$100/delivery Time Specific/less than 2 hours
$250/delivery Sunday-Saturday (11:00PM to 5:00AM) and holidays

EXPEDITING FEE
An Expediting Fee of $150 will be assessed on all orders placed less than 10 calendar days before the start of the event.

GREENS FEES (Effective August 30, 2015)
A Greens Fee will be assessed for events having tents which are more than 350 sq. ft. in size. This fee will help to restore the greens to the beautiful condition in which they can be enjoyed by all. The fee will be 5% of the total square footage of the tent (or tents) with a cap at $500.

CANCELLATION POLICY
Cancellations must be received in writing via email to eventsupport@brown.edu. Events cancelled less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 cancellation fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.

CHANGE POLICY
Changes must be received in writing via email to eventsupport@brown.edu. Changes requested less than 48 business hours prior to the beginning of an event (not including Saturday and Sunday) will incur a $50 expediting change fee. (Additional fees may be assessed based on actual pre-committed costs.). Exceptions to this policy, due to unavoidable circumstances (such as storm closures, etc.) will be respected.

UNION LABOR RATES (Effective September 1, 2017): Rates are subject to periodic changes:

Technician labor is billed at an hourly rate which includes travel, set-up and strike-down time. Currently the hourly rates are as follows:

Division 1 - Carpentry $65.75
Division 3 - Electrical $73.00
Division 4 - Custodial $56.75
Division 4 - Set Up/Trucking $56.75
Division 5 - Grounds* $47.00 (Straight Time) $59.69 (Overtime) $84.00 (Double Time)

A 2 hour minimum may apply during evening, weekend and holiday assignments.

*Overtime constitutes any time after 3:00pm on a regular business weekday, all weekends and holidays.

OTHER SERVICES

  • Contact the Scheduling Office via 25Live to request your event space. Or email them at scheduler@brown.edu.

  • Contact Media Technology Services for media equipment in most spaces (www.brown.edu/mts) to electronically reserve installed equipment & staff support at least ten (10) calendar days in advance of your event.

    • A $150 rush processing fee may be assessed for reservations received with less than ten (10) calendar days advance notice.
    • Please be aware that Facilities Event Support handles audio needs in Alumnae Hall Auditorium, Alumnae Hall Crystal Room, Alumnae Hall Commons Room, OMAC and all outdoor spaces.

  • Contact Brown Catering at (401) 863-2712 or to place an online Catering order.

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