Event Services
Our Event Support Services
EFFECTIVE MARCH 11, 2012, Union Labor Rates for custodial cleaning, setup, trucking and breakdown will be standardized to one flat rate of $48 per hour, regardless of whether the work happens on regular time, overtime or double time. Other Facilities Management services (Carpentry, Electrical, Grounds, etc.) will continue to be charged at the crew rates listed below.
Download our updated list of Rental Equipment (rates as of February 1, 2012).
Place an online Event Request with Facilities Management.
Take advantage of our Step by Step Planning Guide.
UNION LABOR RATES (as of March 11, 2012): Rates are subject to periodic changes:
Technician labor is billed at an hourly rate which includes travel, set-up and strike-down time. Currently the hourly rates are as follows:
| Straight Time | Overtime | Double Time | |
|---|---|---|---|
| Carpentry Division 1 |
$42.00 | $63.00 | $84.00 |
| Electrical Division 3 |
$43.00 | $64.50 | $86.00 |
| Custodial Division 4 (Custodial) |
$48.00 | $48.00 | $48.00 |
| Custodial Division 4 (Setup/Breakdown & Trucking) |
$48.00 | $48.00 | $48.00 |
| Grounds Division 5 |
$36.00 | $54.00 | $72.00 |
Overtime constitutes any time after 3:00pm on a regular business weekday, all weekends and holidays.
Effective October 1, 2011, an Expediting Fee of $150 will now be assessed on all orders placed less than 10 calendar days before the start of the event.
IN ORDER TO BETTER SERVE OUR CUSTOMERS, A ROOM SHOULD BE RESERVED AND A SERVICE REQUEST MADE TO OUR DEPARTMENT TEN (10) CALENDAR DAYS BEFORE AN EVENT. NO FAXED SERVICE ORDERS ARE ACCEPTED.
ESTIMATES
Many University departments rely on services from Facilities for events; however, many departments are forgetting the final step to secure these services. When Facilities sends a department an estimate for the work for an event, the department must confirm that sponsorship of the event and provide an account number. Student groups do this by having a financial signatory approve the estimate before the work is finalized. Please don't forget this important and necessary step!
- Events Support provides non-binding estimates.
- All Student Events must have an estimate attached to their service request and all service requests must be completed 10 working days prior to the event and sent to Events Support by a Student Activities Office representative.
- The estimate is subject to change due to additional requests, extension of times, technical difficulties or other factors beyond our control.
- Charges for your event will be based on the actual equipment used and all relevant labor required to professionally support the event.
OTHER SERVICES
Please contact Media Technology Services (www.brown.edu/mts) to electronically reserve installed equipment & staff support at least (10) calendar days in advance of your event. A $150 rush processing fee is assessed for reservations received with less than (10) calendar days advance notice. Once you have reserved your space with the University Registrar or Scheduling Office, we can help you with technical support, training and equipment selection. Please be aware that Facilities Event Support handles audio needs in Alumnae Hall auditorium, Alumnae Hall Crystal Room, Sayles Hall auditorium and OMAC.
Please contact Brown Catering at (401) 863-2712 for white table linen for buffet (6' & 8') tables and (60" & 72") round tables of eight or ten persons for events they are catering. Cloths/skirting for panel or registration tables only can be reserved through our office for a minimal charge. Place an online Event request order. Outside caterers must supply their own linen.
To contact us about estimates and for more information on Event Support Services and setups, please call (401) 863-7820 or email us at eventsupport@brown.edu.