Documenting reimbursement for employee business meals.
Documentation for expenses related to employee events and office functions such as receptions, retirement or retreats.
Explanation for purchase of gifts, awards, flowers, or donations made on behalf of the University.
|Date & Time of day:||Enter current date and time.|
|Amount to be reimbursed or expended:||Use format $xxx.xx|
|Name of place and locationt:||Vendor/Restaurant and city, state, if applicable.|
|Reason & Business Purpose:||Explanation as to the nature and circumstances for the expense.|
|Participants:||Show Number of attendees or estimate for large functions. For business luncheons/dinners list the names and titles or relevant relationship. Indicate invited group for office functions.|
|Funding:||Indicate account number and description. Subcode should be 3210 for business meals, 3220 for gifts & hospitality, and 3230 for food and provisions.|
|Requested by :||Name and title of host or person to be reimbursed.|
|Approved by:||Signature of requester's supervisor or the supervisor's designee.|
Documents to Attach:
Form must be attached to a Request for Check or a Purchase Requisition.
Where to Send:
Forward in the same manner as you would a Request for Check or Purchase Requisition.
How to Obtain:
Form is stocked in University Stores. Can be obtained from the Controller's Office.
If funding source is a grant or contract(5-ledger), contact the Office of Research Administration. Certain limitations apply in the use of those funds.
Form is not required for expenses related to University sponsored conferences held on or off campus.
Form is not required for academic lectures or colloquia, or for student/faculty group meetings.