Refund Policy
- Overpayment Refunds
- Tuition
- Health Insurance Fee
- Health Services Fee
- Meal Plan
- Room
- Student Activity Fee
- Student Account Refund Request Form
Overpayment Refunds
Students may apply for a refund of excess funds by completing a Student Account Refund Form. All refunds are processed through the Bursar’s Office. A refund is not valid when the credit balance on the student account is the result of Memo Credits (awards expected to be received in the very near future).
To request a refund, complete the online Student Account Refund Request Form. Please allow up to 10 days for processing once the refund request is received by the Bursar’s Office.
Exception: Student accounts financed by the Installment Payment Plan(IPP) are not eligible for a refund until all obligations to the IPP and the University account have been met.
Students receiving federal awards are required to submit a Title IV authorization form. The authorization form provides instructions to the University on how to apply excess Title IV funds from the student’s account. The form also instructs the University on refunding overpayments or on holding funds on the account for a future date. The Title IV Authorization Form is located on the Forms and Publications page
Undergraduate and Graduate School
Students who leave the University during or at the end of Term I are not charged for Term II.
Students who leave the University (except under conditions noted below) or change their enrollment status during a term are eligible for tuition payment refunds during the first five weeks of the term according to the following schedule:
Week of Withdrawal Refund Percentage
First two weeks 80%
Third week 60%
Fourth week 40%
Fifth week 20%
If a partial refund is made, no portion of the tuition paid and not refunded is credited toward the total tuition required for the degree. When no refund is made, the four tuition units paid are credited toward the total tuition required for the degree, and the number of terms to which the student is entitled for full-time enrollment is appropriately reduced.
Students who are suspended or dismissed or withdraw when under investigation for misconduct are not eligible for a tuition refund for the term in which the suspension, dismissal or withdrawal occurs.
Federal financial aid recipients are also bound by the Federal refund policy for financial aid funds. Please contact the Office of Financial Aid for more details.
Medical School
Adjustments of annual tuition charges are made for Medical School students who officially withdraw or are dismissed for academic reasons, subject to the following provisions:
Years I and II
Students who leave the Medical School prior to the beginning of the term are not charged tuition for the term. Students who leave the Medical School during either Term I or Term II are eligible for refunds of the normal charge for that term (50% of the annual charge for the Medical School) during the first five weeks of the term according to the following schedule:
Week of Withdrawal Refund Percentage
First two weeks 80%
Third week 60%
Fourth week 40%
Fifth week 20%
Years III and IV
The academic program for the third and fourth year of the Medical School is divided into four clerkship periods of approximately thirteen weeks each. Students who leave the Medical School during or at the end of the first clerkship period are refunded 75% of the total annual charge. Students who leave the Medical School during or at the end of the second clerkship period are refunded 50% of the annual charge. Students who leave the Medical School during or at the end of the third clerkship period are refunded 25% of the annual charge. Students who leave the Medical School during or at the end of the fourth clerkship period are not eligible for refunds.
Enrollment in the student health insurance plan is for a twelve-month period (August 15 to August 15). Students who begin their enrollment at Brown in Term II are enrolled from January 15 to August 15. Insured students graduating in December may request a prorated premium reimbursement by contacting the Insurance Office in writing within 31 days of the completion of their degree requirements.
Insured students experiencing a qualifying event may request a prorated premium reimbursement by contacting the student health insurance plan administrator, University Health Plans, Inc., at 1-800-437-6448 within 31 days of the qualifying event.
Please contact the Insurance Office for additional information on the premium refund policy.
Students who leave the University during or at the end of Term I will not be charged a Health Services fee for Term II. Students who leave the University at any time after the start of the term are not eligible for a Health Services fee refund.
Contract meals are served when school is in official session. Meals during breaks and some holidays are not included in the cost of the contract.
Meal plan contracts can be cancelled in person at the Dining Services main office through September 24, 2008 or via mail by August 1, 2008. No meal plan contract may be cancelled after September 24, 2008. First-year students cannot cancel and must remain on a meal plan for two full terms. Meal plan contracts may be changed only once each term. Change period for Term I ends September 24, 2008. Change period for Term II ends February 11, 2009.
A credit or debit is applied to the student’s University account based on a weekly pro-ration of annual contract fees, and modified by the following conditions:
• $10 fee is charged for changing from one contract to another after the start of classes in the fall.
• $50 of any meal plan contract that is cancelled between September 3 and September 24, 2008 is not refundable. Please plan accordingly.
A pro rata refund schedule is available in the Dining Service office. Transactions completed by any Wednesday noon become effective the following Friday. Any modification to an annual board contract must be made in the Dining Services office and signed by the contract holder.
Room contracts cover the entire academic year. Room charges will not be refunded or waived if a student withdraws, is suspended, is dismissed, is expelled, or if the room contract is terminated for breach of these policies and regulations. A leave of absence taken after the first day of classes may result in the forfeiture of your payment of the term’s room charge. For further information regarding room charges or refunds, contact the Office of Residential Life, Box 1864, (401) 863-3500 or e-mail: Res_Life@brown.edu.
STUDENT ACTIVITY FEE (UNDERGRADUATE)
Students who leave the University during or at the end of Term I will not be charged a Student Activity fee for Term II. Full credit is given to students who leave the University during any term, provided that separation has occurred within ten days of the start of the term.