Faculty, Staff, and others are strongly encouraged to take a pro-active position in identifying and examining opportunities to procure “environmental friendly” materials/equipment. This initiative should focus along the complete “supply chain” management process including assessment of alternative materials, vendor sourcing and selection, and ultimate disposal of waste/surplus.
To encourage this practice, the Purchasing Department will highlight alternative “environmental friendly”materials/products. This communication will take place through a number of channels including vendor sponsored training seminars, customized catalogs, and product “highlighting” on the University’s on-line order entry systems.
The Purchasing Staff will also work with major preferred “contract vendors” to capture the unit volume and spend activity associated with “recycled” and “environmentally friendly” products. This data should also highlight the various processes and locations where the alternatives are working well or not so well!
The Purchasing Department shall also work collaboratively with the University’s primary suppliers to incorporate environmental safety standards into the basic purchase and sales contracts. Warranty language should expressly cover standard operational processes, and also cover routine maintenance issues such as; leaks, spills, emissions, contamination, etc. Standard material specifications should be in compliance with electrical/fire codes and related regulations. Contracts with vendors supplying chemicals and components should contain provisions for tracking, clean up, and disposition.
The University, through various surplus/waste recycling programs seeks to minimize risk to the environment. Disposition of surplus computers and peripheral electronic equipment, containing lead and other contaminating materials, is routinely managed though a commercial recycling company.
During the normal course of business, Brown University suppliers and potential suppliers are continuously challenged regarding environmental standards and practices. When considering a potential supplier’s qualifications in standard competitive bid/RFP processes, current environmental practices/performance will be evaluated as one of the components in determining contract awards.
University departments are strongly encouraged to review their internal processes and related practices, and to develop alternatives that will reduce consumption/waste. In many cases, cost will be removed from the system, and the environment will benefit.