secondary

Academic Records

Declaring/Revising a Concentration

According to faculty rule, undergraduate students may not register for their fifth semester unless a declaration of concentration has been filed with the registrar. Students failing to complete registration on time because of the failure to file a concentration declaration may be subject to a late registration fee and late add fees.

To declare a new and standard concentration program

1. Obtain and complete the three pages of the Declaration of Concentration found in the Office of the Registrar.
2. Consult with and secure the approval of the concentration advisor of the department offering the concentration.
3. File all Declaration of Concentration Forms with the registrar.

To declare an independent concentration program

After discussion with one or more faculty members, prepare a proposal to be submitted to the Independent Concentration Committee. Completed proposals should be delivered to University Hall, Room 213. For students registering for Semester V or above, a form acknowledging receipt of the proposal will be given to the student and this form must be submitted with the course registration card. Proposal forms are available at the Office of the Registrar, J. Walter Wilson Hall, Room 319. Students will be informed of the action taken on proposals by Dean Krahulik, for the Independent Concentration Committee.

Revising a Concentration

If there have been changes to the set of courses that are being counted toward your concentration(s), the first page of your concentration declaration(s) needs to be filed again. The form for doing so is available in the registrar's office; it requires approval from your concentration advisor.

The Internal Record

An internal academic record is a record of academic work that is used for internal purposes only; it is not made available to individuals outside the Brown University community. Only a few individuals within the University have access to these records: deans, concentration advisors, certain prize committees, the Committee on Academic Standing, and the students to whom the records belong. The internal academic record is no longer available after graduation.

Notations on internal records are fuller than those on official transcripts. Dropped courses will show on the Internal Record as well as any "NC" (No Credit) the instructor assigns.

In addition to printed internal records, students may obtain their grades and current course registrations via the World Wide Web by visiting the registrar's office home page and selecting "View Grades."

Certifications of Enrollment

Brown has authorized the National Student Clearinghouse to act as its agent for verifications of student enrollment. Third parties seeking verification of a student's enrollment should visit www.studentclearinghouse.org or contact the Clearinghouse at

Phone - (703) 742-4200
Fax - (703) 743-7792
E-mail - service@studentclearinghouse.org

Mailing Address:
National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Currently enrolled students who wish to request certification of enrollment (e.g., for purposes of loan deferments, good student discounts, Veterans Administration benefits, or health insurance coverage) may do so either through www.studentclearinghouse.org or by visiting the registrar's office, Room 318, J. Walter Wilson Hall. The Clearinghouse's web-based service will instantaneously provide a certification of enrollment that may be downloaded or printed and then forwarded to a third party. The Clearinghouse charges a small fee—currently $2.50—for this service.

Certifications of enrollment requested by visit to the registrar's office are free of charge but take longer to process. In most cases, students should allow 5 business days for requests made in person. Students who have enrollment verification forms to be completed may bring those forms to Room 318, J. Walter Wilson Hall. The student's name and Social Security Number must be included on the form before it is submitted.

Degree Verifications

The National Student Clearinghouse is acting as our agent for providing degree verification data to such agencies as third-party verifiers, credit card companies and credit approval agencies. Please contact the National Student Clearinghouse at (703) 742-4200, by fax at (703) 742-4239, or on their web site at www.studentclearinghouse.org for directions to access the current degree data for Brown University.

IMPORTANT: Social Security numbers must be on all forms to be verified.

Pleae note that degree verifications for the years of 1984 to present are provided by the Clearinghouse. For years prior to that please call Brown University Registrar's Office directly at (401) 863-2500.

Undergraduate students who study away during their careers at Brown need to have their visiting institution certify their enrollment status.

Graduate students whose address or date of graduation changes are responsible for notifying their lending institutions.

The registrar's office is unable to certify a student's summer address.