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Official Transcript

The Official Academic Transcript contains all essential academic data, including dates of attendance, courses taken and passed, grades (Note: grades of NC never appear on official transcripts), transfer credits awarded, degree received, and relevant remarks. Academic status of Warning, Serious Warning, and/or Suspension or Dismissal will be noted permanently on a student's transcript. The transcript must bear the college seal, be recently dated, and have the appropriate signature of Robert F. Fitzgerald, University Registrar.

* Official transcripts are produced only for credit-bearing courses at the undergraduate, graduate, medical and post-baccalaureate certificate levels. Courses taken in pre-college, non-credit, or other programs in Continuing Education are not reflected. Therefore, students taking pre-college, non-credit or other programs through Continuing Education should not order official transcripts. These students should contact the Office of Continuing Education at 401-863-7900.

For students enrolled since September 1983, the Brown transcript is a single document presenting a cumulative record of all terms of enrollment in all schools (the College, the Graduate School, and the Medical School). A statement is added to all transcripts explaining the grading system and indicating that the student may elect to include other material with the official transcript. A student who wishes to have course performance reports sent out with a transcript should provide copies of all the material to be enclosed at the time he or she requests an official transcript. The student should choose this material in consultation with his or her advisor. The University will mail this material in one envelope along with the official transcript.

Ordering Transcripts

Official transcripts are produced only for credit-bearing courses at the undergraduate, graduate, medical and post-baccalaureate certificate levels. Courses taken in pre-college, non-credit, or other programs in Continuing Education are not reflected. Therefore, students taking pre-college, non-credit or other programs through Continuing Education should not order official transcripts. These students should contact the Office of Continuing Education at 401-863-7900

Requests for Brown University Transcripts will not be released until all financial requirements to the university have been met. Requests for transcripts generally require 3-5 business days for processing. All transcript requests must be accompanied by an authorized signature of the requestor.

Brown University now offers several options for the ordering and delivery of transcripts.

Ordering Options (All credit-bearing Brown University students regardless of year):

On-line, Mail, and In-person (see below for more details)

Delivery Options for ALL credit-bearing Brown University students regardless of year:

In person pickup (318 J. Walter Wilson), USPS, or FedEx (*FedEx delivery option only available for requests made On-line)

Delivery Options for ALL credit-bearing Brown University students with enrollment date Fall 1983 - Present:

In person pickup (318 J. Walter Wilson), USPS, FedEx, or secure electronic PDF delivery (*FedEx and e-Transcript delivery options only available for requests made On-line)

Fees:

All official transcript requests carry a charge of $4.00 per transcript and a $2.25 service charge per addressee/recipient.

For example, an order for 4 transcripts to 1 address would be $18.25 (4 x $4 + $2.25), whereas an order for 4 transcripts to 4 different addresses would total $25 (4 x $4 + 4 x $2.25).

For electronic PDF (e-Transcripts) an additional charge of $1.75 is added to the fee structure above due to the digital signature and additional security imposed on the document. In short, the total cost of an e-Transcript is $8 per recipient ($4 + $2.25 + $1.75)

Ordering Options:

1. On-Line

Brown University is under agreement with the National Student Clearinghouse to provide a 24/7 transcript ordering service to our customers. Using the National Student Clearinghouse Transcript Ordering Service requires the user to submit their signature using their consent form to the Clearinghouse to authorize the release of the transcript.

* Note: Please read the instructions carefully once you get to the transcript ordering service about requirements, etc.
**This is the only way to pay for your transcript(s) with a major credit card and/or to have FedEx delivery or e-Transcript delivery (electronic delivery ONLY available for students enrolled at any time from Fall 1983-Present) of your transcript as all fees will be collected at the time that the order is sent through the National Student Clearinghouse.

2. Mail

Requests for official transcripts may also be directed to the Registrar's Office via mail. Payment must accompany all requests in the form of a personal check and/or money order made payable to Brown University (No Credit Cards) according to the fee structure outlined above ($4 per copy + $2.25 per addressee/recipient).

To order a transcript by mail, use the following request form (Requires Adobe Acrobat):

Transcript request form

Send your request form(s) to :

Office of the Registrar
Brown University
Box K
Providence , RI 02912

3. In Person

Of course you can always go in-person to 318 J. Walter Wilson Hall to order your transcript(s). Payment can be made in cash or check. The Transcript/Verifications Office is located in 318 J. Walter Wison Hall and is open from 8:30 a.m. to 5:00 p.m. during the academic year; summer hours are 8:00 a.m. to 4:00 p.m. Exceptions will be made for disabled students by calling 863-2500.

Transcript Ordering FAQ's

1. Do you offer a rush service? The answer is no. Transcript requests are processed in the order received and are subject to peak processing periods. Please plan your request in advance as same day service is not available.

2. Since Brown does not offer a rush service, what are my options for expedited delivery? You can always make your request on-line and select the FedEx delivery option at your expense. While this does not decrease the processing time to produce the transcript it will dramatically reduce the time it will take for delivery and can provide tracking information. In addition, for students who enrolled from Fall 1983 - present you can select the electronic PDF delivery option on-line and that will result in a more expedited delivery option assuming that your recipient will accept electronic transcripts.

3. What is an e-Transcript and is it available forever? An e-Transcript is a digitally signed PDF sent on behalf of Brown University through the National Student Clearinghouse's secure server. Once the order is processed two e-mails are sent to the recipient; one with the link to retrieve the document and one with a password to open the document. These records will expire 30 Days after they are created meaning that once it is created, it has a shelf life of 30 days from that date and time, not when it is first opened. Note: AMCAS, LSAC and transcripts sent through the Electronic Exchange to participating Colleges & Universities (those are listed at time of order in "Recipient" section) never expire.

4. Will my e-Transcript be accepted by the recipient? Good question, and that is something that you need to check with the recipient about prior to ordering. In addition, if they do accept, make sure you get their e-mail address exactly as it needs to be entered in the on-line system.

5. How will I know if my e-Transcript has been retrieved? You will receive a separate e-mail notification informing you that the transcript has been retrieved by the recipient.

6. I ordered an e-Transcript but the recipient never opened it or I sent to incorrect e-mail address. Can I get a refund? Unfortunately, we cannot refund the cost of a transcript due to the recipient either not opening or not being able to open an electronic transcript. We recommend you first check with the recipient before ordering an electronic copy to make sure it's safe to send.

7. I would like to get an electronic copy of my transcript to attach to a job or scholarship application. Is that possible? It's possible but not advisable. Since electronic transcripts are PDF files it is possible to attach them to online applications. We caution you in doing this because of the additional security (digital signature) and also because of the 30 day expiration date. We recommend you first check with the recipient before ordering an electronic transcript for job or scholarship applications to make sure it's safe to send. If you do attach an electronic transcript to an application make sure the recipient saves the username/password combination - it is required each time the transcript is accessed before it expires.

8. How do I open my e-Transcript?

Important: You and/or your recipient must have the latest version of Adobe Acrobat Reader or Adobe Acrobat Professional installed before attempting to open a Brown University electronic transcript.

Steps to open an Electronic Transcript (note Mac users should use Firefox to open not Safari)

1. Open the "Transcript Link" email sent from the National Student Clearinghouse. In this email, notice the link to view the transcript and also the username below (required in later steps).

2. Click on the link contained in the email. When the page displays, enter the email address where the notification messages were sent and the password contained in the "Transcript Password" email sent from the National Student Clearinghouse. It is our recommendation that you cut/paste the password from the email to insure there is not a typo.

3. Click Submit.

4. Enter the username and password provided to gain access to the electronic transcript. Enter the username originally sent in the "Transcript Link" email message (username begins with TO, not T0 ). The password is the password originally sent in the "Transcript Password" email. Again, we encourage you to copy/paste the username and password to reduce the risk of errors.

5. The transcript will now be displayed. You may print as many copies as you need but please remember the 30 day expiration date...Please note that the word COPY will be printed across the background when printed.