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Date and Time Considerations

Availability of space will commonly impact your ability to plan an event. Having potential dates in mind when you look for space is very helpful, but do not solidify a date until you are sure that space is available!

Date Considerations

It is always a good idea to start by consulting the University's academic calendar and the schedule of religious holidays provided by the Office of the Chaplains and Religious Life.

While it is not comprehensive, it is good to check the University's Events Calendar for other events that may conflict with your event. You should also post your event as early as possible so that others will know about your event when scheduling.

You should also keep the following major events in mind:

• First-Year Orientation: the week leading up to Labor Day
• Family Weekend: mid-October
• Fall Festival: Late October, typically the last weekend in October [contact the Student Activities Office for more information]
• Third World Center's calendar of cultural weeks and months
• Women's History Month: March [contact the Sarah Doyle Women's Center for more information]
• Pride Month: April [contact the LGBTQ Resource Center for more information]
• A Day on College Hill: mid-April
• Spring Weekend: Late April, typically the weekend right before Reading Days begin [contact the Student Activities Office for more information]
• Commencement: Memorial Day weekend

Time Considerations

Building Hours: Please keep in mind that not all buildings are always open. While it may be possible to arrange to have a building openned, there may be additional costs or security concerns.

Quiet Hours (in and near Residence Halls): All members of the University Community have a right to reasonable peace and quiet during normal hours of rest. Creating undue noise or disturbance in or adjacent to residential units is prohibited between 12 midnight and 7 AM on weekdays and between 2 AM and 9 AM on Saturdays and Sundays.

Closing Time (for student events): All events and activities held on Sundays through Thursdays must close by 12 midnight. Friday and Saturday events and activities must close by 2 AM.

Alcohol Service: Alcohol service must end at 1 AM for events that qualify for a Class F license (events where alcohol will be served and money will be collected at the event for any reason).

Outside Music: City regulations do not permit outdoor music after 12 midnight.

Set-up and clean-up: Be sure to reserve the time required by Catering, Facilites, Media Services and others to set-up and clean-up before and after your event.