UNDERGRADUATE ORIENTATION

ACTIVITIES FAIR REGISTRATION

The Fair will be held on Thursday, September 4, 2007 from 7-10 PM in the Olney-Margolius Athletic Center (OMAC). First-years ONLY will be invited starting at 7 PM; returning students will be invited to attend starting at 8 PM.

Not sure if your group already submitted a registration request? A list of registrations received as of August 25, 2008 is available.

GENERAL INFORMATION

  1. Groups can check-in and begin setting up starting at 6 PM.
  2. Space allocation at the Fair is one 6-foot table and 2 chairs. Groups cannot request additional tables. The only exception is UCS (2 tables).
  3. Approximately 225 organizations can be accommodated.
  4. There will be sign standards available - first come, first served. Sign standards are 7 foot high wooden poles to which you can staple your own signs. No more than 2 standards per group - groups are encouraged to share with their neighbors.
  5. Once again this year, there will not be a main stage performance area. If you expect to do demostrations, please indicate that in your request, and we will try to assign you a table with space behind for such activities.
  6. The OMAC is large and cavernous and several thousand guests are expected. Noise is always an issue. Groups are asked to plan appropriately and keep activities with significant noise levels to an absolute minimum.
  7. Groups will be grouped at the Fair according to the Group Type assigned to your group in myGroups. To find your group type, log-in to myGroups and go to the Organizations tab. Under Select Organization, expand the Browse Organization Tree for the list of group types. Please e-mail Ricky Gresh if you have questions about the accuracy of the group type assigned to your group in myGroups.
  8. All groups are required to clean up their area after the Fair. Any group that does not do so will be charged for the cost of clean-up.

SPECIAL INSTRUCTIONS - Swearer Center, Department of Athletics and Physical Education Groups, and DUGs

  • SWEARER CENTER PROGRAMS: Similar to last year, the Swearer Center will be provided 3 tables to share among all of their programs. Please look for information from the Center regarding the Fair or contact Amy Doyle.
  • DEPARTMENTAL UNDERGRADUATE GROUPS (DUGs): Similar to last year, a set of tables will be allocated to be shared by all DUGs. DUGs that are interested in participating should submit the registration form below like any other group.
  • DEPARTMENT OF ATHLETICS AND PHYSICAL EDUCATION GROUPS (including Club Sports and Intramurals): Athletics will receive a set of tables that are coordinated by Diane Yee.

REGISTRATION INSTRUCTIONS - All Other Groups

  1. Priority registration deadline is August 1, 2008. Registrations received before that date by student groups recognized by UCS and GSC, Program/Greek Houses, and WBRU and BDH will receive priority.
  2. Groups that have not yet been able to request recognition by UCS/GSC but intend to do so in Fall 2008 may request a table. Such requests will be reviewed by UCS or GSC prior to assignment; groups that have been denied recognition in the past and/or for whom recognition is not likely, will be denied.
  3. Student groups and programs affiliated with departments registering before August 1 will be accommodated after the above groups.
  4. After August 1, registrations will be taken in the order received while space is available.
  5. Any registrations received prior to August 1 will receive confirmation on or about August 15, 2008.

Sponsored by the Undergraduate Council of Students and the Student Activities Office, with generous support from the Orientation Welcoming Committee.

Please e-mail activities_fair AT Brown.edu with any additional questions.

 

 

Your Organization:
Primary Contact Name (must be available via e-mail over the summer):
Primary Contact E-mail:
Primary Contact Summer Phone:
 
Electricity at your table is:
Please briefly describe what you will be using electricity for if you've requested it (note: we generally do not prioritize laptops - please plan to full charge your laptop and/or bring additional batteries):

Demonstration Space behind your table is...

(NOTE: please remember that groups MAY NOT plan activities that generate a significant amount of noise -- if that is critical for your group, please plan an event during First Friday, College Hill Kick-Off or another time and plan to hand out information at the Fair about these opportunities).
Please indicate if there are other groups OF THE SAME GROUP TYPE (see General Instruction #7 above) that you would like to be near or that would like to share your table.
A handout will be compiled with all groups at the Fair to be distributed to students. Please submit a SHORT (approx. 15 word) description for your group (depending on the length of your group's name, the description may be able to be longer or need to be shorter). Please conclude your description with contact information or a web address. Last year's descriptions are available for your reference.
Additional Requirements or Comments

Student Activities Office // Faunce House, Box 1930 // 401 863.2341 // activities_fair at brown.edu
part of Brown's Division of Campus Life and Student Services