Late Night Fund

The Late Night Fund supports and encourages creative, new non-alcoholic social events on Friday and Saturday nights. The Late Night Funding Board enjoys collaborating with student groups to strengthen the array of non-alcoholic social opportunities available on campus to undergraduate students.

The Student Activities Office now has an annual budget of $30,000 for the Late Night Fund.

Fund availability: All recognized student organizations are welcome to apply. For questions about your status, please talk with Katie Colleran in the SAOabout your ability to apply for funding.

The focus of this fund is to encourage creativity and new programming alternatives; however, groups looking for funding to enable an existing program to be open to and attract a broader segment of the student community may request funding.

We are interested in funding events to the fullest extent possible. The board is also interested in providing support to sponsoring groups for the success of implementing the ideas presented. Although the average request for a weekend would amount to $2,000, we foresee considering requests as small as $100 and requests as large as $3,500.

Funding Preferences

New, creative events or activities.
Events or activities sponsored by more than one organization or group -especially those co-sponsored by organizations that have not traditionally worked together. Each sponsoring group must identify its roles and responsibilities for the event as a co-sponsor. We request that a representative for each of the sponsoring groups be present for the proposal meeting with the board.
Existing events traditionally funded by the Undergraduate Finance Board or other funding sources will not receive priority consideration.
In an effort to support new events, we will consider a second proposal from groups for an event of a similar nature, but we ask that groups seek permanent funding for events that they wish to repeat in the future. A group can only apply for funding ONCE a semester.

Event or Activity Requirements

Events must be open to all Brown students.
Events or activities must be non-alcoholic social programming alternatives.
Events must be held on a Friday or Saturday evening, preferably not ending until after midnight. (Events hosted during reading period will not be considered.)
Events should be held on campus, if possible. Off-campus events must provide transportation if it is not in walking distance; please include this in your proposal for funding.
Event Coordinators must have an advisory meeting with a SAO staff member to develop an event management plan. The management plan will include how the sponsors will ensure that the event remains non-alcoholic.
All events receiving funding must submit a post-event report to assist the board and future events in developing non-alcoholic programming alternatives at Brown. Any funding not used shall be returned to the funding board. All events receiving monies from this fund must coordinate their finances through the SAO.
The Late Night does not support fundraisers where there is a charge or donation requested at the door to gain access. Any charge requested at the door for an event must be directed to support costs of hosting the event, and any remaining funds after the event are returned to the Late Night Fund for allocation to future events. Fundraising must be a secondary goal for the event. Groups may have a table on the side for donations to charity, but it must not be placed at the point of access to the event.

Advertising Requirements

Events will be actively promoted to all students.
Advertising will include the use of the University Calendar, the IPTV Promotional Screens on-campus and the advertising boards available in Faunce Arch.
All events receiving funding will identify this fund as the source of their funds by using the phrase “supported by” along with the Late Night logo on their advertising.

Timeline

We encourage funding requests [DOC] [PDF] to be submitted early for consideration to enable time for the board to meet and to allow the organization time for proper planning. Groups wishing to be considered for funding this semester are requested to submit a proposal preferably 3-4 weeks prior to your event.

Funding Board

The resources will be distributed by a funding board. A call for nominations to the board will be made by the Student Activities Office to appoint a board with the following representatives:

Amber Brown, Greek representative.
Chance Craig '14
Jonathan Cohen '15, UCS Representative
Samantha Wong, cultural student organizations' representative
Mengling Liu '13
Lan Mei '14
Erin Hannen '12
Brandon Broome '12
Heidi Dong '14
Huynh Ahn (Alison) '14
Two advisors: Katie Colleran, SAO and Naomi Ninneman, Health Education.

The board meets once a week to consider requests.Student Activities will share information with a UFB representative to ensure communication is provided that is helpful to each of these funding boards.