Imaging Services and Permissions

Imaging Services

The Library assumes that an order for a digital image of any item in the collection is for personal use. If the image is to be publicly distributed in any form or medium—print, photocopy, digital, video, etc.—special permission fees may apply and the John Carter Brown Library must be formally and prominently credited. See information about permissions below.

Requests are generally filled in order of receipt. Normal turnaround time is three to four weeks, depending on workload and the size of the order. Every effort will be made to honor deadlines. Rush service is sometimes possible, on request, for a 100% surcharge.

The Library reserves the right to refuse to scan items we deem too fragile.

We ask that all orders be paid in full before they are shipped. You will be contacted with a dollar amount owed and information on how to process your payment. After payment is determined, all orders will be shipped with a paid invoice. If you elect to pay online, this link will take you to a secure Brown University-authorized site where you may enter the dollar amount and invoice number. You will then be prompted to enter your credit card information. You may also pay with a check mailed to the John Carter Brown Library. All sales are final.  Fees and charges are subject to change without notice.

 

Table of Contents:

DIGITAL SCANS

35mm MICROFILM

CHARGES

PUBLICATION AND FEES

FEE SCHEDULE

ORDERING INFORMATION

DIGITAL SCANS

The library uses a Cruse Synchron (CS 130/220SL) large-format table scanner featuring cold-cathode illumination. The digital files which result from the scans are at least 300 dpi and, depending on the original size of the image scanned, may be up to 825 dpi.

Disc Images
For each image on disc ordered, we provide one TIFF image (at minimum of 300 dpi) for reproduction, and one 72 dpi JPEG image for quick reference.

  • Digital scan to disc : $ 25.00 each
  • Digital file to disc from existing file: $ 15.00 each

35 MM MICROFILM

35 mm Microfilm is the least expensive method of copying a quantity of rare materials. The Library's policy is to film items in their entirety except in the case of separate bibliographic entities fortuitously bound with unrelated material. In such cases, one bibliographic entity within the binding may be filmed. For example, the Library will film vol. 2 of a 3-volume set, or a monograph in a series, or a separately published pamphlet bound with other separately published pamphlets. Unless special arrangements are made, the Library will retain all negatives; patrons receive a positive copy of the film. If more than one item is requested, the Library will often send all items together on one roll with enough space between for convenient future separation.

It is possible to convert microfilm into paper copy through the “copy-flo” process. One company in New England that prepares hard copy from microfilm is Micro Image III, 196A Elm Street, Everett, MA 02149. Telephone 617–394–0036.

Microfilm costs
The minimum microfilm charge for newly filmed items is $ 150.00. Postage and packaging costs will be added to the fee. Please allow 8-10 weeks for the completion of your order.

Positive duplication of an item that has already been microfilmed costs $ 85.00, plus postage and packaging. Please allow 3-4 weeks for processing microfilm duplication.
Special permission fees apply to microfilm copies made for commercial purposes.

CHARGES

  • Digital scan to disc : $ 25.00 each
  • Digital file to disc from existing file: $ 15.00 each
  • Microfilm $150.00
  • Microfilm duplication of item which has already been filmed: $85.00

Each order will accrue a handling charge of $7.50 regardless of the method used to send it. Kindly contact the Imaging Department to verify correct charges of your order before making payment.

PUBLICATION AND OTHER REPRODUCTION FEES:
The John Carter Brown Library is a non-profit institution largely dependent upon its own endowment for operating funds. To make possible the continued growth of the collection, from which everyone benefits, and to maintain a satisfactory level of service to scholars and to the general public, the Library must augment its income from a variety of sources. One of these sources is fees for the commercial use of images from the Library’s collection.

The Library retains copyright over any images from the collection that it distributes. Any reproduction of these images, in any form or medium—print, “xerographic,” video, digital, photographic, etc.—for whatever purpose is illegal without the Library's permission. Permission must be requested in writing from the Librarian using our Request for Permission to Publish form. Please inform us if the purpose for which the image is requested is for profit or non-profit.

Ordinarily a fee will be charged for publication, according to the schedule below. Each item must carry the following credit line exactly as stated: “Courtesy of the John Carter Brown Library at Brown University.” The Library may request a copy of a work that incorporates material from its collection.

FEE SCHEDULE

    PRINTED PUBLICATIONS

  • One-time, North American distribution,
    black & white or color (per image): $ 100.00
  • One-time, World distribution,
    black & white or color (per image): $ 200.00
  • Re-Use fee for additional printings or editions:
    North American distribution (per image): $ 50.00
  • Re-Use fee World distribution (per image): $ 100.00

    DIGITAL OR FILM DISTRIBUTION

  • North American distribution,
    black & white or color (per image): $ 150.00
  • Worldwide distribution,
    black & white or color (per image): $ 250.00

    For permission to publish, contact:

    Imaging Services & Permissions
    John Carter Brown Library
    Box 1894, Providence, RI 02912
    Telephone: (401) 863-3457
    Fax: (401) 863-3477
    E-Mail: JCBL_Imaging@Brown.edu
    Permission requests must be submitted using our Request for Permission to Publish form.

ORDERING INFORMATION

To place an order, contact:

Imaging Services & Permissions
John Carter Brown Library
Box 1894, Providence, RI 02912.
Telephone: (401) 863-3457
Fax: (401) 863-3477
E-Mail: JCBL_Imaging@Brown.edu

 

 

Image Requests form

 

Permission to Publish form

Word document
The Word version of the form can be downloaded to your computer and filled in using MS Office Word software. The filled in form can then be e-mailed as an attachment, or faxed directly from your computer. It can also be printed for faxing or mailing.

 

Please submit requests using our Image Request form, below. Completed Request forms may be sent to the JCBL via e-mail, fax, or surface mail. We ask that you pay for the images before we send them to you. Link here for online payment.

Click here to download Image Request form.

 

If you wish to use the image(s) you order in any publication (this includes on the web or as illustration for film or public display), we request that you ask for permission to publish.
Permission must be requested in writing from us.

Click here to download Permission to Publish form.

 

PDF document
Please Note: Adobe Acrobat Reader software is necessary to view and print PDF documents.
To download Adobe Acrobat Reader – the free software necessary to view and print PDF documents – directly from Adobe, click here.

 

The PDF version of the Image Request form can be printed and filled out by typewriter or by hand. It can then be faxed or mailed.

To download and print the Image Request form in PDF format, click here.

 

The PDF version of the Request for Permission to Publish form can be printed and filled out by typewriter or by hand. It can then be faxed or mailed.

To download and print the Request for Permission to Publish form in PDF format, click here.

 
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