American Express Corporate Card

 

American Express Corporate Card 

Brown University offers employees the opportunity to apply for and receive an American Express Corporate Card. There is no annual fee for the card. Issuance of the card is dependent on the employee’s credit 
history and all charges made using the card are the financial responsibility of the employee. The employee is responsible for payment under the terms and conditions of the American Express Cardholder Agreement. 
The employee is reimbursed for business expenses through submission of travel expense report. 

Benefits of the American Express Corporate Card include: 
  • No annual fee 
  • Business Travel Accident Insurance up to $350,000 
  • Business Car Rental Loss Damage Insurance (covers cardholders for loss or damage to a rental automobile when the rental is charged to the corporate card (rental period may not exceed 42 days.) Maximum coverage is $50,000 and Collision Damage Waiver offered by the car rental agency must be declined. 
  • Baggage Insurance 
  • 24 hour customer service (US: 800-528-2122; International: 715-343-7977.) 
How to Pay for Car Rental:
  • Brown University Corporate American Express Card: Brown University has enrolled in the American Express Business Car Rental Loss and Damage Insurance program, and it is strongly urged that you choose this method of payment for rental car services. There is no cost to your department for this insurance, nor will your department be faced with a deductible should the rental vehicle sustain any damage. For more information visit the American Express Corporate Card section of this policy. 
  • Other credit cards: You may choose a credit card other than the American Express Corporate Card and submit the charge for reimbursement. However, you should consider that your department will be faced with paying a $500 deductible if your rental vehicle sustains any damage. Your credit card may be charged directly for the damages to the rental for which you will be responsible to dispute. 
Auto Rental Insurance:
Brown self-insures for auto rental insurance. Employees traveling on University business in the United States should decline rental car insurance unless: 
  • The driver is under age 25 (Any department anticipating a student driver should contact the Insurance Office, extension 3-1681 for more information.)
  • Traveling outside of the United States 
  • Renting a 12 or 15 passenger van
  • When required to purchase insurance, full coverage is required. 

    Only Brown employees and students who are renting vehicles for Brown University business purposes are covered under the University’s insurance plan. Spouses, friends, and other non-employee listed drivers are covered only under insurance provided by the rental company or under the driver’s personal insurance. The cost of covering non-employee drivers is a non-reimbursable expense. 
Apply for an American Express Corporate Card 
  • Card application 
    • Contact accounts_payable@brown.edu to obtain a link to the American Express corporate card application. 
      • You can request that American Express expedite the review of your application and, if approved,a card within 48 hours. American Express charges $15 to the cardholder for this service. 
  • If the application is approved by American Express, the card will be mailed directly to the traveler by American Express.