Processing Payments to Students

Payment Type System/Process Additional Information
Undergraduate Hourly Wages Workday
  • Create Requisition 
  • Add Job
  • Screencasts and job aides on Workday website
  • Additional Information on Student Employment website
Graduate Student Stipend Workday
  • Initiated by the Graduate School 
  • Paid monthly
Graduate Student with Stipend – Related Work Workday
  • Amend Graduate Student appointment. 
  • Initiated by the Graduate School
Graduate Student with Stipend – Unrelated Work Workday
  • Submit brief job description to Jennifer_McIntyre@brown.edu 
  • Create Requisition and Add job for approved exempt positions only
  • Screencasts and job aides on Workday website
Graduate Student without Stipend Hourly Wages Workday
  • Create Requisitiono Add Job 
  • Screencasts and job aides on Workday website 
  • Additional Information on Student Employment website
Fellowship: One–time payment to a Graduate Student, US Resident Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Form  
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Fellowship: One-time payment to a Graduate Student, Foreign National Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu 
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Form 
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS or complete the Foreign National Data Collection Form and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.
Fellowship: One-time payment to an Undergraduate Student, US Resident Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Fellowship: One-time payment to an Undergraduate Student, Foreign National Accounts Payable
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS or complete the Foreign National Data Collection Form and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.
Prizes and Awards: Graduate and Undergraduate students, US Residents Accounts Payable
  • If your department is supported by the Provost’s Service Center, contact Betsy_Valle@Brown.edu
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request 
  • Send completed Student Prize Payee Registration form to Insurance & Purchasing Services
Prizes and Awards: Graduate and Undergraduate students, Foreign National Accounts Payable
  • If your department is not supported by the Provost’s Service Center:  Student Fellowship, Prize & Award Check Request
  • Student may be eligible for tax treaty tax exemption.  Have student enter personal data into FNIS or complete the Foreign National Data Collection Form and include photocopies of Visa, Passport, and I-94, and include a completed W8-BEN.