Frequently Asked Questions for Job Applicants

Q: How long does it take to process my application and resume?
A: Your application and resume are available to Human Resources and the hiring manager as soon as you apply online.

Q: How can I be sure Brown received my resume and cover letter?
A: There are number of ways you can be sure we received your materials. First, once you’ve successfully completed the application process, our site gives you a confirmation number. Second, you will receive an email from employment@brown.edu confirming receipt of your application if you’ve applied successfully. Finally, you can log in to your account on Brown’s online application site anytime after applying to check on the status of your application.

Q: How can I find out the status of my application or follow up on it?
A: Human Resources and hiring managers are continually reviewing resumes. If your background and experience are a strong match for the position to which you are applying, the hiring manager or human resources will contact you for a phone or in-person interview. Please understand that the resume review process takes time due to the high volume of interest our positions receive. If your candidacy does not progress because your qualifications are not as strong as other candidates in the hiring pool, you will be informed via an automated notification from our job site.

Q: What happens after I submit my application and resume?
A: Once your application is in the system, it will be reviewed by Human Resources and/or the hiring supervisor or manager from the respective department with the vacancy. You will generally hear from the hiring department directly should they be interested in setting up an interview. Due to the high volume of resumes we receive, it is not possible to respond directly to all applicants, only to those whose candidacy is being pursued. In addition, the length of the recruitment process varies based on the unit’s needs. Traditionally, the process may take some time, sometimes up to 90 days. Therefore, your patience is greatly appreciated.

Q: How long does the hiring process take?
A: On average, the hiring process  - from position opening to application review to final offer - may take up to 90 days.

Q: Can I submit my resume and cover letter by mail or email?
A: No. You must apply for positions online to be considered a candidate for employment at Brown.

Q: What if I do not own or have access to a computer?
A: If you don’t own a computer, you may wish to check with your local library as many of them provide computers with web access. We also have two computer stations in the reception area  of Brown’s Human Resources Department for you to view the jobs on our site. We are located on the third floor of the Brown Office Building on 164 Angell Street.

Q: Job qualifications are listed on all of your postings. What are the job qualifications and what role do they play in the hiring process at Brown?
A: Job qualifications are the minimum qualifications that a job seeker must have in order to be considered for the position. When applying for jobs at Brown, be sure to clearly describe in your resume, cover letter or application form how you meet the job qualifications for the specific position. Applicants who do not demonstrate that they meet the job qualifications for a position cannot be considered for that role.

Q: I’ve lost my User Name and Password. How can I retrieve that information?
A: Our online employment system does have self-service available to applicants for this. There is a link on the log in screen that reads, “I Forgot my Username/Password”. If you click on that, the next screen initiates an email containing your user name and/or password. This message will be emailed to the address you supply.

Q: I’ve completed the online application in the past; however, I need to update it before applying for another position. How can I do that?
A: We encourage you to review and update the application form each time you apply to a new position. To update an application please log into our online employment system. Then click on the link entitled Edit Application that appears on the left side to access your application. Follow the prompts to update and save your application.

Q: I’ve applied for a job, but noticed a mistake in my application that I need to correct. How can I do that?
A: To update an application you’ve submitted for a job, you will first need to log into our online employment system and click on the link entitled Edit Application that appears on the left side to access your application. Follow the prompts to update and save your application.You will need to then email us at employment@brown.edu to ask that we attach the most recent application to the position manually.

Q: How can I find out what the salary range for a position is?
A: Each position at Brown is assigned a grade level that shows up on the posting itself. You will find a link to Brown’s salary ranges on that posting as well. Please note that for most positions where a preferred hiring range has not been specified the actual budget available may be at or below the midpoint.

Q: I’ve applied for a job and did not upload my cover letter and/or resume at that time. How can I upload them now?
A: Our system allows you to submit up to three documents during the application process. If you need to attach additional or revised documents after you’ve submitted an application, please email them to employment@brown.edu and note the job number of the position you want the documents considered for in your email.

Q: I’ve applied for a job and attached the wrong or out-of-date cover letter and/or resume. How can I upload the correct ones?
A: Our system allows you to submit up to three documents during the application process, but you cannot change or add documents yourself once the application has been submitted. If you need to attach additional or revised documents after you’ve submitted an application, please email them to employment@brown.edu, noting the title and job number of the position you want the documents considered for in your email.

Q: I applied for a job at Brown a short time ago, but I see additional jobs that I would like to be considered for. Do I have to apply separately for these other positions, or am I automatically considered since you have my resume already?
A: Brown’s hiring process is decentralized so there are different hiring authorities for every position. To be considered for all the positions you are interested in, you will need to actively apply online separately for each.

Q: How often is Brown’s job site updated?
A: Jobs are posted on our site as soon as they’re opened to applicants and will remain visible to you until the position is filled or the requisition is closed.

Q: I can’t find this position on your website, but I saw it on another site. How can I apply?
A: Often, recruitment sites will copy postings from employer’s sites for positions that are no longer open to applications. See our website for the most up-to-date list of open positions. A position that is no longer visible is not accepting applications.

Q: I see a position on your job site that I want to apply for. Is it still open?
A: Any position listed on our job site is open to new applications, so go ahead and apply.

Q: How long are jobs posted?
A: Job openings are posted on our job site for a minimum of five business days. Many positions are posted for several weeks or longer.

Q: How will I know if a job I’ve applied for is filled?
A: If Brown does not pursue your candidacy because you do not meet the qualifications for the job or because your qualifications are not as strong as other candidates in the hiring pool, you will be informed via an automated notification from our job site. If you were interviewed for the position, either the hiring department or the hiring manager will inform you via phone or email. Please note that there may be a period of several weeks between the date of your application and this email message to you.

Q: To whom should I address my cover letter?
A: Address your cover letter to “HR Representative” or “Hiring Manager”.

Q: Is there someone I can call to follow up on my interest in working at Brown University?
A: Regrettably, due to the high volume of resumes we receive daily, we are unable to respond to individual inquiries about the status of a resume or search. You will be contacted directly, generally by a hiring department, if you are selected for an interview. You can also check the status of your application by logging into our job site with your username and password.

Q: How can I get additional help?
A: If you have any questions not addressed in the FAQ’s, please email specific questions to  Brown’s HR Services staff via e-mail at employment@brown.edu.