Excused Absences

Under the special circumstances listed below, employees may be eligible to take time off. Some of the circumstances permit employees to take the time off with pay.


Staff are permitted to take off up to three working days with pay upon the death of a parent, step-parent, child, step-child, son or daughter-in-law, spouse, same-sex domestic partner, grandchild, grandparent, grandparent-in-law¹, mother-in-law¹, father-in-law¹ and sibling¹.

Staff are permitted to take up to one half day of paid bereavement time off to attend the funeral or memorial service of persons who are not listed above.

¹These relations are inclusive of spouse and same-sex domestic partner.

Jury Duty

Employees may take time off to serve on jury duty. Subpoenas or other documentation regarding the jury duty must be presented to staff members' supervisors as soon as received. During the time staff members are on jury duty, they continue to receive their regular pay and benefits, but must remit to their department managers compensation received for jury duty. (Checks will be deposited to the Cashier's Office and into the department's funds.) It is expected that staff will come to work when jury duty does not last an entire work day.

Religious Observance

Employees may take time off to observe the holidays of their chosen religions (preferably with one month's advance notice). Permission of supervisors is required and will be granted unless such an absence would create a significant business hardship. Time off for religious observance is unpaid, except where the staff member chooses to use vacation time.

Special Assignment

Staff with more than five years of service to Brown may apply for Special Assignment duty. Up to three months at full pay or six months at half pay may be granted to the staff member to perform such duty. Approval is at the discretion of the department head and the appropriate senior officer with the concurrence of the President, Provost or Senior Vice President for Finance and Administration. Absence due to Special Assignment may only be granted when the assignment will be of value to Brown, e.g., the accomplishment of a particular project or completion of a specific training program.

It is expected that staff members who are permitted to be on Special Assignment duty will be informed by their departments of particular expectations (e.g., reports due), and will remain at Brown for at least one year following return to their regular positions. Departments are responsible for the coverage of duties normally performed by the person on Special Assignment.

All benefits remain in effect while an employee is on Special Assignment.