Parental Leave Benefit

30.026 Policy Statement

30.026 Policy Statement

Eligibility Requirements for Parental Leave Benefit

Staff who currently work at least 50% time and who have worked at least 50% time for the previous four continuous years (seasonal/intermittent positions excluded) are eligible to take up to six weeks of parental leave at full pay. 

This benefit is available to biological and adoptive parents.  The benefit is available as of the date of birth of the child or date of placement for adoption.  The benefit can be taken any time within the 12 weeks after the date of birth or placement for adoption, but the weeks must be taken consecutively.  In the event that both parents work at Brown and meet the eligibility requirements, both are eligible for the benefit. 

Procedure for Parental Leave Benefit

The Parental Leave Benefit begins on the date of the birth of the child or date of placement for adoption of a child age 16 years or younger. Once the leave is approved in Workday, eligible employees will have a new Time Off option called “Parental Leave.”  The Parental Leave Time Off should be entered into Workday the same way employees request sick or vacation days.  In addition, for a natural birth, a Physician's Statement must be received any time before or at least within 15 calendar days after the leave is processed. For an adoption, proof of the placement for adoption must be received any time before or at least within 15 days after the leave is processed.

Coordination of Parental Leave Benefit with Other Pay and Benefits

Staff members receiving Parental Leave Benefit may not simultaneously receive sick or vacation time; however, sick and vacation time will continue to accrue during the Parental Leave. For employees who work less than 12 months per year, the Parental Leave Benefit only replaces wages for normally scheduled workdays.  This Parental Leave will count toward any FMLA entitlement and run concurrently with eligible FMLA/RIPFML. Please see HR policy 20.043 to determine any FMLA/RIPFML eligibility.

This policy does not affect an employee's eligibility for Rhode Island Temporary Disability Insurance (RITDI).

Departmental Parental Leave Benefit Reimbursement

Departments may be reimbursed for the cost of hiring replacement staff, if needed, to cover the absent staff member's duties. Departments may be reimbursed for up to six weeks of the actual cost of a replacement (salary plus the fringe benefit rate). This reimbursement will not exceed six weeks of the staff member's base pay (cost of salary without the fringe benefit rate); is restricted to work performed within twelve weeks following the date the child is born or adopted; and is only available to a department when the staff member on leave is eligible for Parental Leave Benefit. If the regular staff member chooses to extend the leave beyond six weeks, the department assumes all financial responsibility for any replacement staff.

The Departmental Parental Leave Benefit Reimbursement is processed by the Benefits Office. Departments must complete and submit the Parental Leave Benefit Reimbursement Form to the Benefits Office within 30 days of the end of the six week Parental Leave Benefit period.

Related Documents/Information/References
Parental Leave Benefit Reimbursement Form

Revised: July 1, 2013

Contact:  Benefits Office, benefits_office@brown.edu, 401-863-2141