Salary Spread Policy

Brown offers staff whose jobs require them to work less than 12 months a year, the opportunity to spread their pay over the full year effective with the new fiscal year, July 1st

Staff who work less than 12 months a year receive an e-mail notification in May/June about the opportunity to spread their salary beginning with the first pay period in July of that year. Staff members who elect this option must complete the Salary Spread Form, sign it, and submit it to their department's Human Resources Coordinator, or their supervisor, for processing. The Salary Spread Forms are retained in the Human Resources Department. The e-mail sent to staff in May/June provides information about how spreading their pay affects their paycheck, instructions for completing the form and a link to the Salary Spread Form .

Staff may only elect the spread option at the beginning of the fiscal year, July 1st.  Staff who elect this option agree to pay the University by payroll deduction for any un-earned pay if: they transfer to another position/department; they are promoted/demoted to another position; they go out on an unpaid leave of absence; their position is changed to a 12-month position; or they separate from the University prior to the end of the fiscal year.

Calculations for overtime and any other adjustments to pay are calculated based on the actual hourly rate. Except for provisions allowed under FMLA, pay for exempt staff is calculated based on a daily rate.

The department's Human Resources Coordinator is responsible for submitting a PAF following the salary increase process that reflects the spread salary before the cutoff for the first pay-period in July. The HR Coordinator must contact Human Resources Information Services about calculating the pay status of staff that have their salary spread who separate from the University.