Insurance Requirements for Suppliers

Introduction 

This policy exists to set minimum coverage levels of specific types of insurance by University suppliers of goods and services.  Suppliers are required to provide Certificates of Insurance to the University verifying insurance coverages.

Policy Statement 

The University requires outside parties who will be performing work or providing services to the University, to provide evidence of certain types of insurance coverage at specified minimum limits. The outside parties are required to name the University as an additional insured and to provide a certificate of insurance (COI) before commencing work.

The coverage limits are specified minimum amounts of insurance required by Brown University.  The University reserves the right to require higher limits from a particular contractor or supplier for a particular project or event.

Suppliers shall name Brown University as additional insured on its liability policies. The University does not need to be named as additional insured on the supplier's workers compensation policy.

If any of the required insurance policies are cancelled during the term of the agreement, supplier agrees to immediately purchase "like" coverage to replace the canceled policy without causing a gap in insurance coverage. Notice must be provided to Brown University within 10 days of cancellation including the reason for cancellation and evidence that new coverage is in place that meets the requirements of this agreement.

Any liability coverages on a "claims made" basis should be designated as such on the certificate

Minimum Insurance Coverage by Type of Insurance follows:

  • Commercial General Liability Insurance.  Including Bodily Injury and Property Damage Liability, Independent Contractors Liability, Contractual Liability, Product Liability and Completed Operations Liability in an amount not less than $1,000,000 combined single limit, per occurrence, and $1,000,000 annual aggregate.
  • Workers Compensation.  Contractors and suppliers with employees must carry the state statutory minimum workers' compensation coverage limits and $500,000 for employer’s liability. 
    • For Independent Contractors who are not required by law to carry workers compensation insurance: Provide completed "RI Notice of Designation as Independent Contractor" form when payment will exceed $5,000 and the length of service will be 30 continuous days or more.  http://www.dlt.ri.gov/wc/icmain.htm
    • Independent Contractors can choose to register with the RI Department of Labor for consulting work provided at a lesser dollar amount.  However, Brown requires that this registration be completed for consulting work performed for more than 30 days and in excess of $5,000.  This practice supports the University’s efforts to make an appropriate determination of the proper status of the consultant (independent contractor vs. employee).
  • Automobile Liability.  If the supplier’s use of a vehicle is integral to the work performed for or services provided to the University, the following limits of automobile liability insurance are required:
    • Bodily injury and property damage,
    • $1,000,000 combined single limit per occurrence, and
    • Includes owned, non-owned and hired vehicle coverage.
  • Professional Liability.  When a supplier has a professional designation or license and/or is providing professional services, the University also requires this coverage:
    • $1,000,000 per occurrence, and
    • $1,000,000 in aggregate.
  • For Charter Bus Companies.  The following provisions are required for Charter Bus Companies:
    • $5M for Auto Liability,
    • Satisfactory Safety Rating on FMCSA website (search by name, then click on Safety Rating on next page), and
    • Name Brown as additional insured
Responsibilities 

Supplier of Goods and Services:  Suppliers of goods and services are required by the University to carry minimum levels and types of insurance coverage.  Suppliers are responsible to insure that the required types of insurance and minimum coverage level is maintained and certificates of insurance are provided to the University.

Purchasing Services: Purchasing Services is responsible to verify types and levels of supplier insurance.

Procedures 

The Certificate of Insurance verifying the above coverages must be submitted to the Purchasing Department prior to selling or distributing products and services at the University. Send to: Brown University, Purchasing Services Box 1845, Providence, RI 02912.

Policy Owner
Approved by 
Director, Insurance & Purchasing Services
Contact(s) 

Jeanne Hebert
Director, Insurance & Purchasing Services
Jeanne_Hebert@brown.edu
401-863-3366 

Revision Date:  Wed, 2014-04-16 10:02