Travel Policy: Senior Staff Travelling Together

Introduction 

This policy addresses the limitations for Senior Staff Travelling together due to the remote potential of a serious accident occurring during travel and the related impact on the Universities leadership.

The purpose of the Travel Policies are to provide clear policies and procedures that are compliant with state and federal regulations, promote safe travel, and allow for reasonable and manageable travel expenses while maintaining the necessary controls and accountability.

Additional Travel Policies for the various components of travel can be found in the Related Policies section below.

Policy Statement 

Senior and key administrative staff members are encouraged to avoid traveling by air with colleagues.

  • Under no circumstances will more than two senior and key staff be permitted to travel together.
  • Vice Presidents and Deans with overlapping responsibilities should avoid group travel.
  • The President, Provost, and Executive Vice President for Finance and Administration are prohibited from traveling together on the same airplane and are discouraged from traveling together by other modes of transportation.
Definitions 

Senior Staff:  Members of the President’s Cabinet

Key Staff:  Direct reports to members of the President’s Cabinet

Policy Owner
Approved by 
Assistant Vice President and University Controller
Contact(s) 

Dorothy Vetere
Accounts Payable Specialist
Dorothy_Vetere@brown.edu
401-863-1777 

Raquel Almeida
Senior Accounts Payable Specialist
Raquel_Almeida@brown.edu
401-863-9442

 John Haden
Accounts Payable Manager
John_Haden@brown.edu
401-863-2401 

Doreen Burgers
Director of University Disbursements
Doreen_Burgers@brown.edu
401-863-7579 

Revision Date:  Sun, 2014-04-13 22:01