Special Instructions for Medical Students

Special Instructions For Medical School Degree Recipients

Academic Regalia: The Brown Bookstore recently updated their on-line order form so students can rent academic regalia from their web site. Orders may be placed online, as of March 2014, at http://www.shopbrown.com, and clicking on academic regalia, or in person at the Bookstore. All graduating medical students who are participating in the procession and graduation ceremony are required to rent the Medical School cap (tam), gown and hood.

Application to Graduate: If you are planning on completing your degree requirements this May 25, 2014, you must complete an official Application to Graduate by May 1, 2014. If you do not file an official Application to Graduate you will not be placed on the commencement list and a diploma will not be ordered in your name.

The Application to Graduate is available in Banner Web. Simply log into the secure area; select the Student Records menu; and select the Apply to Graduate link. Once there you will be presented with the program currently stored on your student record. As a reminder ONLY select the curriculum/program that you intend to receive a diploma for at this May 2014 commencement.

The on-line Application to Graduate will not only place you onto the 2014 commencement list, it also allows you to indicate your name as you would like it to appear on your diploma, as well as indicate a viable diploma mailing address post-commencement should you not be able to attend the commencement ceremony on May 25, 2014 or should your diploma need to be reprinted with the university's vendor. If you have any issues accessing the on-line application, please contact Lisa_Cote@Brown.edu.

Attending Graduation: If you will NOT be participating in the Medical School procession and graduation ceremony, please contact Donna_Arruda@Brown.EDU so she can arrange to have your diploma mailed to you.

Class Photograph: Your class photograph will be taken on Sunday morning, May 25, at 9:30 AM, at the Marcus Aurelius Statue (Behind Sayles Green on Lincoln Field). These 8x10 class photographs will be available at the cost of $20.00 each. Checks should be made payable to "Brown University" and mailed to: Donna Arruda, Office of Medical Student Affairs, Warren Alpert Medical School of Brown University, 222 Richmond Street, Box G-M262, Providence, RI 02912. The deadline for ordering a class photograph is June 1, 2014.

Class Speaker: All graduating medical students are eligible to run for class speaker. Any student interested should submit a speech guideline to Donna Arruda via email, by April 4 (roughly one to two pages) on what he/she will be speaking on. The speech guidelines will then be made accessible to students to vote on.

Commencement Ceremony: The Medical School Commencement Ceremony will take place in the First Unitarian Church (One Benevolent Street, Providence, RI), at 11:15 AM on Sunday, May 25, 2014. Doors will open at 10:15 AM for seating, and tickets are not required. Individuals requiring handicapped access or seating should arrive between 9:30 AM and 10:00 AM. The ceremony, which includes the awarding of medical degrees, will end at approximately 12:45 PM. A reception at the Hope Club follows (Six Benevolent Street) until 2:30 PM.

Diploma Pronunciation: In order to assist us with the proper pronunciation of your name at the graduation ceremony on May 25, please email your name, written phonetically and with emphasized syllables in caps, to Donna_Arruda@Brown.EDU by April 15.  Example: April Augustino [ey-pruhl aw-guh-steen-OH]

Graduation DVD: The Student Affairs Office hires a professional videographer to record the Medical School graduation ceremony. If you would like to purchase a copy of the 90-minute ceremony, the cost is $30. Checks should be made payable to "Brown University" and mailed to: Donna Arruda, Office of Medical Student Affairs, Warren Alpert Medical School of Brown University, 222 Richmond Street, Box G-M262, Providence, RI 02912. The deadline for ordering a graduation ceremony DVD is June 1, 2014.

Graduation Questionnaire: Please remember to complete the Medical School Graduation Questionnaire (GQ) which is provided by the Association of American Medical Colleges and its member medical schools. Your input will provide valuable information to our medical school concerning medical education issues at both our school as well as nationally. The website for the GQ is www.aamc.org/gq, will be activated as of April 1, and should be completed prior to May 25, 2014.

Hooding Photograph: A photographer has been hired to take pictures of the graduates as they are hooded in the First Unitarian Church. These photographs (5x7) will be available at the cost of $20.00 each. Checks should be made payable to "Brown University" and mailed to: Donna Arruda, Office of Medical Student Affairs, Warren Alpert Medical School of Brown University, 222 Richmond Street, Box G-M262, Providence, RI 02912. The deadline for ordering a hooding photograph is June 1, 2014.

Invitations for Graduation: The invitations serve only as announcements to friends and relatives, inviting them to attend the commencement ceremony in the First Unitarian Church. They are provided by the Student Affairs Office, at no charge, and can be picked up by graduating seniors anytime mid-April.

Procession: The Medical School Procession will form at 10:30 AM on Waterman Street, facing west, running from Faunce House back toward Thayer Street (Arnold Lab side of the street), and will step off at approximately 10:45 AM.  For details on the exact route of the entire procession, consisting of undergraduates, faculty, alumni, the Graduate School and the Medical School, view a map of the procession route.

Seating: Seating in the First Unitarian Church is on a first-come, first-served basis--however, there is a section reserved for handicapped seating. Individuals requiring handicapped access or seating should arrive at the church between 9:30 AM and 10:00 AM.  There are also reserved sections in the center and side aisles for the seniors, faculty, alumni and administration participating in the Medical School procession.

Senior Week: There will be many activities planned for the week prior to graduation, and further details will be sent to graduating seniors via email.

Storm plan: In the event of severe weather, the Commencement procession will be cancelled, and the University Ceremony will be moved indoors and begin at 12:00 pm. The Medical School Commencement ceremony will not be affected. Medical School degree recipients and their families should report to the First Unitarian Church at 10:30 am. For more information about the storm plan, visit the storm plan page.

Student Pagers: Student pagers can be turned in to Janice Viticonte in Student Affairs, Room 212, at any time prior to commencement.  Once your pager has been returned, Janice will issue you a reimbursement in the amount of $75, via Workday, which will result in a reimbursement being mailed to your current resident or direct deposit to your bank account.  Those students who have lost their pagers will have to pay an additional fee.

Tickets for Graduation: Tickets are not required for the graduation ceremony in the First Unitarian Church, and there is no limit to the amount of guests students can invite. All are welcome!

Unpaid Bills: If you have any unpaid bills with the Controller's Office, please be sure you have taken care of them prior to graduation.