Graduate Research Award

Graduate Research Award in Egyptology and Assyriology

                             2014–15 Academic Year

Description and Scope

The Graduate Research Award in Egyptology and Assyriology exists to support outstanding research by doctoral students in the department’s three tracks: Assyriology, Egyptology, and History of the Exact Sciences in Antiquity. The funds, when available, will be set aside on an annual basis at the discretion of the department Chair. Awards are approved by the Director of Graduate Studies (DGS). The maximum amount that can be requested per award cycle will vary from year to year. There is no minimum award. For various reasons students may not always be awarded the full amount requested.

The maximum amount that can be requested for AY 2014–15 is $1,800.

Academic activities that may be funded by the award include:

    – travel or research expenses associated with an approved dissertation project
    – travel to present work at an academic conference, symposium, or workshop; students are expected to first exhaust funding sources available elsewhere at Brown
    – travel for archaeological fieldwork or museum research; normally students will be funded for one such trip for experience, professional development, etc., but for subsequent trips their work should be directly related to a dissertation project and/or planned publication
    – fees for publishing academic work (photography, etc.)

Activities not supported include but are not limited to:

    – attending a conference, symposium, or workshop at which the student is not presenting academic work
    – membership dues (unless required for presenting work at an academic conference)
    – books, equipment
    – any activity that is not pre-approved

Students may not apply for an award retroactively.

Application Process

Eligibility

Only doctoral students in one of the department’s three tracks are eligible for this award. Students must be in years 1–5 in good academic standing and must have “Good” status with respect to academic progress. In extraordinary circumstances students may apply for funds in year 6, but such funds are not guaranteed. Students are not eligible to apply for more than one award per cycle (see below) but may apply for multiple awards in a given academic year.

Procedure

Applications must be submitted to the DGS via email and include all of the following information:

    1. Student Name
    2. Amount Requested
    3. Description of the Proposed Activity
    4. Detailed Budget and Rationale

The concise description (one page or less) of the proposed academic activity must include the date(s), location(s), and academic purpose and goals of the activity. The detailed, research-based budget should provide the rationale for the proposed expenditures and show that the student has looked into ways to minimize costs.

Any publications or public presentations that result from funded research must expressly acknowledge departmental support.

Awards are made by the DGS in consultation with the faculty, when necessary. Late or incomplete applications will not be accepted. Priority will be given to:

•    students applying for matching funds (e.g., Brown’s Graduate Research Travel Grant)
•    students applying to fund approved dissertation research
•    first-time applicants

An award can be received in one of three cycles:

                Award Start Date    Award End Date    Application Deadline
    Cycle 1         July 1                November 30         June 1
    Cycle 2        December 1     February 28/29     November 1
    Cycle 3        March 1            June 30                   February 1

Funds not allocated in one cycle will be incorporated into the pool of available funds in subsequent cycles for the remainder of the fiscal year; likewise, allocated funds that are not spent may be carried over past the award end date until the end of the fiscal year. However, funds cannot be carried over into the new fiscal year. If a proposed project does not fit neatly into one cycle, every effort will be made to be flexible; in such cases students should plan ahead and consult with their advisor and the DGS about how to proceed. Awards are normally processed as reimbursements. Students are required to submit hard copies of original receipts to the Department Manager within two weeks of completing the funded activity.