Food and Brown Dining Services

Food and Brown Dining Services

Undergraduate student activities fee funds provided to groups by UFB may only be used for food if it is in the "baseline fund" line item (all category 2 and 3 organizations receive $200 a semester in this line item) OR in the "other" line item and specified to be used for food. Any non-UFB funds you have may be used for food.

  • When using Brown Catering: You must first get an estimate from Brown Dining Services (BDS), and with the estimate a Purchase Order (PO) can be obtained from the SAO. You must then bring the PO back to BDS.
  • When using Brown First: If you are not going through BDS or the Faculty Club, the restaurant used must be on the Brown First approved vendors list. You need to get a PO from the SAO based on your estimated food needs. When you call the restaurant to order your food, you must inform them that you will be paying with a Brown University Student Activities PO, as they charge differently because of both Brown's tax-exempt status and special arrangements with BDS. Please note that when ordering pizza, you should not tip the vendor. Tip is included in the price.
  • When using another restaurant: Under special circumstances (such as if your group wants a particular kind of ethnic food not offered on the Brown First list or has other specific needs - religious or otherwise) a group may be allowed to use a non-Brown First establishment. To use a non-Brown First establishment, you must first get approval by contacting BDS. If approved, BDS will contact the SAO so a PO can be written. You must go to the SAO to get the PO so payment can be processed.