Brown Degree Days Information for Event Organizers

 

Brown Degree Days events are organized collaboratively by faculty and students in Department Undergraduate Groups (DUGs). The Dean of the College Office, CareerLAB, and Alumni Relations are all available to assist in the process.

Inviting alumni back to campus allows you to:  

  • Gain a new perspective on the skills developed in your concentration
  • Consider a vast array of career paths
  • Make contacts for jobs, internships, and further career exploration

Suggested Timeline


Approximately 3 months prior to your event

  1. Let your DUG’s faculty advisor and department chair know about your desire to invite alumni back to campus. They may already have plans to host an event or be able to connect you with alumni.
  2. Decide on a format for your event. Will it be a panel or a single speaker? An informal dinner? Or a panel followed by a reception? 
  3. Identify & reach out to potential speakers – email BDD@brown.edu for a list of alumni in the region or consult with faculty for suggestions.
  4. Identify a date and time that works for your department and for your panelists and reserve a venue for your event. Visit the SAO website for a helpful planning guide.

Approximately 1 month prior to your event: Getting Funding

  1. Once your speaker(s) and date have been confirmed, submit your event information to the Brown Degree Days calendar.
  2. Have a department manager or faculty advisor email BDD@brown.edu to provide an account number for the transfer of funds.

Approximately 2 weeks prior to your event: Getting the Word Out

  1. Create a flyer and a Facebook event
  2. Announce your event on your department’s website and send an email to faculty and concentrators
  3. Submit Morning Mail announcements for 8 days prior to the event & the day of the event
  4. Contact student groups and other DUGs and departments who might be interested in co-sponsoring the event or inviting their students
  5. Ask your faculty to promote your event in their classes, especially introductory courses
  6. Prepare a handout with information about your speaker(s)

Day of the event

  1. Send a reminder e-mail to your faculty and concentrators
  2. Print the handouts you've created with speaker bios; create nametags
  3. Arrive at least 15 minutes early to set-up, arrange chairs, etc.

What's Worked and What Hasn't: Best Practices

 Students have shared the following strengths and weaknesses of Degree Days events they've attended.

Events are successful when they:

  • Feature guests from a range of class years and who work in diverse industries
  • Prompt panelists to discuss their current work as well as where they started after graduation
  • Provide students with alumni bios to reference while listening to the guests and asking questions
  • Have food!

Events are less effective when they:

  • Run over time – an ideal panel should have 3-4 guests and last no longer than 90 minutes to allow for an in depth discussion without losing focus
  • Are held in ill-fitting rooms – either too small or too large for the event, or not conducive to a discussion
  • Don’t leave enough time for question and answer, or, conversely, allow the q & a to become repetitive
  • Are held on the weekend

See a complete list of Best Practices

Please contact BDD@brown.edu for more information on how to get started.