Microsoft Enrollment for Education Service (EES)

What software is covered by the Microsoft Enrollment for Education Service (EES)?

Brown University has signed an Enrollment for Education Service (EES) covering the annual licensing of certain Microsoft software products for Brown faculty and staff. The following products are covered for use on Brown University owned computers:

  • Microsoft Windows Operating System
  • Microsoft Office for Macintosh and Windows
  • Microsoft Visual Studio
  • Microsoft Core Client Access License (CAL). Note: Students are also covered by the Core CAL.
    The Core CAL (Client Access License) gives a user the right to access any of the following servers deployed on the Brown network: Share Point Portal, SMS, Exchange Server, and Windows server.
  • Forefront Endpoint Protection
  • Terminal Services CALs for Windows Server 2003 only are included for Faculty and Staff via our licensing of Windows XP Professional. 2008 CALS must be purchased through the Microsoft Select Plus Program.

NOTE: Products other than those mentioned above are not covered by this agreement.

Users are not licensed to use the software at home for personal purposes. However, the following products are covered for Brown-related activities on personal computers owned by faculty/staff:

Microsoft Office (Windows and Macintosh versions)Microsoft Visual StudioMicrosoft Core CAL (Client Access License)

NOTE: Windows Operating Systems may only be installed on Brown University owned computers. CIS is working with Microsoft to provide a home-use license for a small fee and will provide updated information here.

Which servers can be accessed by workstations using Core CAL?

The Core CAL (Client Access License) gives a workstation the right to access any of the following servers deployed on the Brown network: Share Point Portal, SMS, Exchange Server, and Windows server. Terminal Services CALs for Windows Server 2003 only are included for Faculty and Staff via our licensing of Windows XP Professional. Terminal Services CALs for Windows Server 2008 are NOT included.

Are Terminal Services CALs part of our agreement?

Not directly, but due to our history with Microsoft licensing, Terminal Services CALs for faculty and staff are grandfathered into this agreement and are included for Windows Server 2003 only via our licensing of Windows XP Professional prior to April 24, 2003.

Do students have access to Microsoft products?

Student computers are not covered by the Microsoft EES. Microsoft EES products will continue to be available for use in the public computing clusters. Students who wish to use these products on their own computers, and do not already own a personal copy, are encouraged to purchase their own copy. See information ondiscounted student software.

Students are covered by the Core CALs (Client Access License), which permits access to the following Microsoft servers deployed on the Brown network: Share Point Portal, SMS, Exchange Server, and Windows server.

Are affiliated hospitals covered by EES?

No, Microsoft excludes them as follows: "Hospitals...are NOT eligible to be included as part of an Educational Institution's EES..."

Am I an eligible faculty or staff member?

All faculty and staff who are paid by Brown University are eligible for software covered under our Microsoft EES.

How can I obtain these products?

Microsoft EES software can be downloaded from Brown's Software Catalog by Brown-paid faculty and staff. The installation and use of this software is restricted by the terms of the EES Agreement. Students are not eligible to purchase software under our EES Agreement with Microsoft. However, discounted student software is available directly from Microsoft. For questions or assistance, e-mail Software_Services or call 863-HELP (4357).

For other Microsoft products, contact your Departmental Computing Coordinator (DCC) or submit your request to either Software_Services or the Brown Help Desk. Also, see Microsoft Select Plus purchase information.

User license information

When you install this software, you are NOT purchasing a license and you may not resell, rent or transfer the license to anyone else. The licenses for software obtained under this agreement remain the property of Brown University, whether used on Brown-owned or personally owned computers.

Because the EES is an annual license, all copies of this software must be uninstalled from both personal and Brown owned or leased computers should this agreement not be renewed.

The minimum hardware specifications needed to run EES software may be found here.

If you have questions about Brown's Microsoft Enrollment for Education Service email Software_Services or call 863-HELP (4357).