Event Planning
Brown academic departments organize special events including meetings, guest lectures and conferences on a regular basis. There are many aspects to consider when planning an event that involves departments across the campus including:
- Conference Services
- Dining Services
- Disability Support Services
- Emergency Medical Services
- Facilities Management
- Graphic Services
- Media Services
- Office of Insurance and Risk
- Public Safety
- Student Activities Office
- Transportation and Parking
- University Events
The departments most closely involved in event planning have joined together to create a one-stop web site that provides helpful information and web links that will assist you in the coordination, support and promotion of events.
Visit the Event Planning at Brown site now...
Lodging
Academic Departments sometimes have additional considerations when planning events. For instance, some departmental events may include guest speakers who need lodging.
On campus:
Off campus:
Financial Considerations
The Controller's Office web site has several forms that you might need when planning a departmental event including but not limited to:
- Statement of Responsibility for Alcoholic Beverages Document
- Guest Speaker Payment Authorization Document
- IRS Forms W-9, 8233, and W-7
- Business Meals & Hospitality Forms
- Request for Check for Meals and Hospitality Purchase