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Event Planning

Brown academic departments organize special events including meetings, guest lectures and conferences on a regular basis. There are many aspects to consider when planning an event that involves departments across the campus including:

  • Conference Services
  • Dining Services
  • Disability Support Services
  • Emergency Medical Services
  • Facilities Management
  • Graphic Services
  • Media Services
  • Office of Insurance and Risk
  • Public Safety
  • Student Activities Office
  • Transportation and Parking
  • University Events

The departments most closely involved in event planning have joined together to create a one-stop web site that provides helpful information and web links that will assist you in the coordination, support and promotion of events.

Visit the Event Planning at Brown site now...


Academic Departments sometimes have additional considerations when planning events. For instance, some departmental events may include guest speakers who need lodging.

On campus:

Off campus:

Financial Considerations

The Controller's Office web site has several forms that you might need when planning a departmental event including but not limited to: